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Volunteer Roles


PQGSA is a volunteer-based organization. We rely on the generosity and goodwill of our benefactors, sponsors and the many volunteers in our community to help support and manage our league, provide scholarships to anyone in need, coach our teams and otherwise complete the many tasks that must be done before, during and after each softball season.

What is the expectation from each family?

Each family is expected to engage with the league and contribute to support their daughter. There are three main ways: donate, sponsor and volunteer.

What are the volunteer options?

1.       Coaches
2.       Team Parent / Coordinator
3.   Scorekeeper
4.       Field Preparation / Maintenance
5.       Recruiting Lead / Goodwill Ambassador
6.       Board Positions (10U, 12U, Sponsorships, etc.)

The above list summarizes some of our most important volunteer roles. Additional information on each is provided below. Want to help in some other way or have additional questions, please reach out to any of the board members

How do I let PQGSA  know about my volunteer preferences and skills?

New this season PQGSA is collecting volunteer preferences in the SportsConnect registration form. This is the best way to help us understand how you prefer to contribute so we can try to match your skills and interests with our most critical open positions. Not sure if you shared your preferences at registration, want to make a change or have more to share? Please drop us a note at [email protected]

More about the volunteer options

1. Coaches (softball knowledge required; training available for new/beginning and advanced coaches)
Coaches are responsible for softball instruction and coaching during practices and games and are critical to our success. Coaches are required to form teams so please consider offering your time as a coach if you are able (even if you are a new or beginner coach).

Each team should have at least one adult Head Coach and one Assistant Coach. A shared Head Coach role can also work well. Additional Assistant Coaches and new/beginner coaches are helpful at all age levels and necessary starting at the older age division as summarized below.

6U and 8U: 1 Head Coach plus 1-2 Assistant Coaches (additional and 1-2 new/beginner coaches encouraged)

10U, 12U and 14U: 1 Head Coach plus 2-3 Assistant Coaches (additional and 1-2 new/beginner coaches encouraged).

All coaches will have access to great training and mentoring resources, the ability to schedule batting cage time for their teams, and will have their annual background check and SafeSport training costs covered.

2. Team Parent / Coordinator (no softball knowledge required)

The Team Parent works closely with the Head Coach to coordinate the parents and any social and pre or post game activities. Examples include assigning families to provide snacks/drinks, scheduling the team kick-off, coordinating the end-of-season team party, etc.  Team Parents can also be of significant help with coordinating various league-wide activities with their teams such as Opening Day, PQGSA day at Petco/SDSU, Picture Day, etc.

3. Scorekeeper (some softball knowledge is helpful)

During the game, the official scorekeeper is responsible for keeping an accurate record of the game and for assisting the umpire when asked. In order to do this, you must remain focused on the game. 

The task of “official scorekeeping” can seem a bit intimidating, but in all but very rare circumstances there are no controversial issues or circumstances that involve the official scorekeeper. Generally, you should consider the following as the things you need to know at all times:
1) What is the count on the batter?
2) How many outs are there?
3) What inning are we in?
4) What is the score?

If you are paying attention and know those four things at all times, and the scorebook accurately reflects those four things, there will be no issues 99% of the time.

4. Field Preparation / Maintenance (no softball knowledge required)

Field Preparation / Maintenance volunteers may help with game preparation work and/or repair activities. Game preparation typically includes adding/moving the pitching plate, dragging the infield and wetting and lining the fields. Typical repair activities might include pulling weeds, cleaning out the cages or dugouts, replacing worn backstop or cage pads or nets, fixing damaged fences and rebuilding the mound/batting boxes.

For an example of the field setup, please see the PQGSA field setup guide.

5.  Recruiting Lead / Goodwill Ambassador (no softball knowledge required)

Recruiting Leads help promote PQGSA and drive registrations through their assigned schools. Activities typically include working with school foundations and/or PTAs to determine the best way to reach interested girls, targeted outreach by email and phone, posting in school newsletters, putting up signs, distributing flyers, posting or promoting PQGSA on PeachJar, Facebook, Instagram, Nextdoor etc.

6. Key open / new Board positions

We currently have a number of open Board positions we need your help to fill. In particular, we are looking for:

– Division Coordinators (at each age group) who would help manage team formation, coordination and communication.

– Sponsorship Coordinators to organize sponsorship participation.

– Capital Projects 

– Field Maintenance

Have a particular passion or interested in another Board position? Please drop us a note at [email protected] to let us know as we are always open to ways to best combine our talents for the benefit of our kids.

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